Privacy Policy

Within AI | Audit Independer personal data and other data are processed in accordance with the applicable legislation. We process personal data in audit reports, via our website and in our AI | Audit Independent platform. In this Privacy Statement we show how we record your personal data.

AI | Audit Independer platform is an (independent) institution, organization, platform of and with various services. Personal data is collected solely for the purpose of certifying to the relevant standard(s) and (potentially) providing our services. This includes access to diplomas, certificates, names of interviewees and (business) contact details of you as a contact person. AI | Audit Independer handles this (personal) data with care. For this we have appropriate technical and organizational measures in place to properly secure the necessary processing.

We think it is important that you know at least the following about us:

● We are open and honest about the information we collect from you and why we do it.

● The way in which we handle your data and keep it safe is entirely in accordance with European law.

● We respect that your data belongs to you. You can therefore let us know that you no longer consent to us processing your data. Unless the standard for which you are being audited requires that this data be retained.

● We only exchange your data with a third party if this is necessary, for example with your advisor or an (external) auditor / certifying institution that has a contract with AI | Audit Independer and (potentially) will perform your audit.

● We store reports containing personal data in our secure system for 6 years.

● Quote request

Quote request

You can request a quote from us via our website/platform, by telephone and/or by e-mail. Personal data that we need for this are your name, (business) e-mail address, telephone number and position. After receipt of the quotation form, your data will be stored in our secure system. You will receive the requested quote at your (business) email address within a few days. If an advisor is known, we will put his/her email address in cc. We keep your data in our system until you withdraw your consent.

Audit / Reports

When we and/or an AI | Audit Independer affiliated party (potentially) perform an audit for you in accordance with the relevant standard(s) for which you have given permission per (digitally) signed quotation, we and the AI ​​| Audit Independer affiliated party(ies) to process (personal) data in the report due to requirements from the standard(s). (Personal) data that we need for this include: diplomas obtained by employees and names of interviewed employees. This data is recorded in the report(s). The report(s) are stored in our secure system. After completion, we will send the report by email to you and, if known, your adviser. The reports are destroyed after six years.

Contact Form

It is possible to contact us with questions and/or comments via our website/platform Via the contact form we ask you to enter your name and (business) e-mail address in order to be able to handle your question as quickly as possible. If necessary, your contact details will be stored in our system / platform and kept until you withdraw your consent.


AI | Audit Independer uses functional and analytical cookies on and via Functional cookies are necessary to use the AI ​​| . website/platform Audit Independer to function properly. These are cookies that are placed by default and ensure that you remain logged in during your visit to our website/platform. The analytical cookies are closely related to the functional cookies. Analytical cookies ensure that the visit to our website is measured. The analytical cookies ensure that your behavior on our website/platform is mapped out and also show how you ended up on our website. This allows us to measure the performance of our website/platform and optimize it where necessary to set up the website as efficiently as possible for you.


It is possible to subscribe to our newsletter via the website. As an existing or potential relation you will be automatically added to our mailing list. Your personal data is processed by AI | Audit Independer used to inform you about our services and recent developments within the certification industry. We only store your name and (business) e-mail address for the newsletter. This personal data is kept until the moment of deregistration. At the bottom of every newsletter you will find the option to unsubscribe.

Social media

AI | Audit Independer uses social media to keep you informed about our services and the latest developments. You can follow us on Facebook and LinkedIn. There are no conditions for the use of social media from AI | Audit Independer connected. You agree to the terms and conditions of the social media platform.

We will save your message and account name if you ask us a question via social media. This allows us to respond to your message.

Application procedure

If you are applying for a position/assignment at and via AI | Audit Independer we ask you to share information with us, including your name and address, gender, date of birth, e-mail address, telephone number, motivation letter and curriculum vitae (CV). This personal data will be kept until after the application procedure has ended, unless we have requested your explicit permission to keep this data for longer.

AI | Audit Independer processes the following (business) data:

● Full name contact person

● Contact function

● E-mail address contact person

● Full name of employees with obtained diplomas

● Full name of employees interviewed during the audit

We use your (business) data for:

● Carrying out the requested audit

● Performing the requested services

● To contact you regarding the audit

● Sending newsletters/information regarding certification/services

Every data subject can exercise certain rights with regard to your personal data on the basis of the law. For example, you have the right to inspect, rectify and delete personal data relating to you. Would you like to know exactly which data we have stored about you? You can request these at any time, by e-mail to

How long do we keep your personal data?

We only keep personal data for as long as this is necessary for the purposes stated in this Privacy Statement. This means that we process personal data in any case for as long as you have an agreement with us. Due to the certification process, we keep reports, certificates and other company data for six years. After this period, this data will be destroyed in an appropriate manner.

Who has access to your data?

To assist you at all times during the audit process, all internal AI colleagues | Audit Independer access to the data from the system/platform. This ensures that we can work well together and that we can always provide you with an appropriate response. This allows us to switch quickly and all colleagues from AI | Audit Independer can help you with this! Our internal colleagues, auditors and the AI ​​| Audit Independer affiliated parties (eg auditors / certifying institutions) can only access your data if we give permission for this via the system. The bee AI | Audit Independer affiliated parties (eg auditors / certifying institutions) only receive permission when they actually start to perform the audit for you. All colleagues from internal colleagues, auditors and the AI ​​| Audit Independer affiliates (eg auditors / certification bodies) and its hired auditors sign a confidentiality statement that ensures that your information is processed correctly and is not shared with third parties. You can request this from us at any time.

We have taken technical and organizational security measures to protect the personal data we process against loss or unlawful use. For example, we secure our systems and applications in accordance with the applicable standards for information security. We work together with an IT service provider. They guarantee a monitored secure platform 24/7 and ensure up-to-date security. In the unlikely event of a data breach, we will report this to the Personal Data Authority before informing those involved as far as we know what and how this could have taken place. We have also made agreements with our service providers and oblige them to take adequate security measures.


Developments go fast and as a result, sometimes things can change in the personal data that we request and that we process further. The standard and/or regulations may also change. We therefore adjust our Privacy Statement from time to time and recommend that you consult it regularly.

Legitimate interest

We may process personal data because we have a legitimate interest in doing so, or because our organization has a legal obligation to provide your personal data. This is the case, for example, when a standard requires us to check personal data during the audit and to process this in a report.

Are your personal data processed outside the EEA?

New. We currently process your personal data within the European Economic Area (EEA). We use servers located in the Netherlands.


If you have any complaints about how we handle your personal data, you can reach us by email at We are happy to help you find a solution. If that does not work, you can always contact the Dutch Data Protection Authority.